Using Archiware P5 to Archive files to tapes is awesome, but watch out for little things you might miss, such as the path to the files and backing up your Archive Db.
P5 Archive on the Jellyfish
Using P5 Archive with the Lumaforge Jellyfish is a great way to preserve your digital archives. See this post for how to set up P5 on the Jellyfish
Using Archiware P5 for archiving makes sense. You want your completed projects and original camera footage on LTO tape. But how do you do archives? There are several different ways, and there be gotchas.
P5 Archive vs P5 Archive app
Using P5 Archive to manually archive completed projects to LTO tape is a process of logging into the server via a web browser and selecting the the project folder you want to archive to tape.
The completed project folder could be on the storage visible to the server or it could be storage the client sees. And that can make a difference. Where the storage is mounted is different on a Mac vs Linux. Its’ the difference between “/Volumes” and “/mnt”.
The same Jellyfish storage, either SMB or NFS, when seen on a Mac is mounted by default at “/Volumes” (this can be changed but for most people leave it at the default). But when archiving the storage via a Jellyfish client you will get “/mnt” path.
Using the P5 Archive app, which is a Mac only companion application to P5 Archive, to run the archives you will see the storage archived as “/Volumes”.
This first Archiving gotcha is if you’re archiving the Jellyfish storage with the web application of P5 Archive you will have to find your footage and restore from the “/mnt” path vs if you’re archiving from the P5 Archive app which is running from a Mac and will see and store the footage using the “/Volumes” path.
All this to say that using both ways to archive may double up your footage in your archive which may be unintended. And from a restore in the web browser finding your footage may be confusing if you’re used to seeing it mounted in “/Volumes” and you actually find it under “/mnt”.
Note: the reason to use the P5 Archive app is because of the simplicity of right-clicking files in the finder which are on your storage and telling them to archive right then and there. Files are copied to tape then the original files on the storage are replaced with stub files. Right-click again to restore. Simple.
Backup your Archive!
Don’t forget to backup your archives. Or rather, your archive Db. A more recent addition is the ability to automate the backups on the Archive index, so don’t forget to enable it.
In the managed index section, choose your Archive index.
Set the target client where the backups are going and the backup directory. Choose a time and don’t forget to enable it (check the checkbox and hit apply before closing the windows).
Note: Repeat this setup for each Archive index you want to backup.
Monitoring your Archive!
Don’t forget to enable email notifications for your P5 server to get your inbox full of status notifications and errors and other important stuff. But if you want to cut down on email notifications or you have multiple P5 servers (many different clients, perhaps), then you might want to check out Watchman Monitoring and the P5 plugin that is built-in). Find out easily when your tape pools are getting low, the tape drives needs to be cleaned, the support maintenance needs renewing etc. All in one dashboard. How convenient!
Maybe everything is going well…
Or maybe not!